Role covered: Catalog data entry clerk
Shopify Product Upload Agent
Turns supplier spreadsheets into finished product listings.
Give it a supplier spreadsheet, a price list or a folder of images. It lines up the columns, builds the sizes and colours, writes the descriptions, sorts the products into collections, and saves everything as drafts for you to check.
Shopify Product Upload Agentonline on WhatsApp
- New supplier file: autumn-range.xlsx
Agent: A supplier file just arrived. 148 rows: 22 match products you already have and 126 are new.
Agent: I built 34 products with 126 sizes and colours, wrote the descriptions and matched 201 images.
- Waits for you
Agent: 34 drafts are in Shopify. 3 have no cost price, so I held them back. Publish the rest?
- Publish 31
- Open drafts
You: Publish 31. I will ask the supplier about the other 3.
Agent: 31 are live. The other 3 stay as drafts until you send the prices.
- Starts when
- A new file in a shared folder or inbox
- Asks you before
- Products are created as drafts, never live
- Works in
- Shopify admin
- Google Drive
How it works
One run of the Shopify Product Upload Agent, step by step
Green steps are done by the agent. The yellow step is where you check the work. Press play, or pick a step.
Shopify Product Upload Agent: one run
Step 1 of 5: Starts
A supplier file arrives
Drop a spreadsheet or a price list into a shared folder, or forward it by email.
- Handled by
- Your tools
- Touches
- Google Drive
Division of work
What the agent takes, and what stays with you
The routine work goes to the agent. The judgment stays with your team.
The agent handles
- Matching supplier columns to the right Shopify fields
- Sizes, colours, product codes and barcodes
- Descriptions and bullet points in your tone
- Matching images, renaming them and writing their descriptions
- Tags, product types, collections and extra fields
- Catching missing prices, repeated product codes and bad data
You keep
- Pricing strategy and margins
- Which products to list at all
- Publishing drafts to the storefront
Guardrails
You stay in control of every agent
An agent is a new team member with a narrow job, limited access and a manager. These four rules apply to every one I build.
Approval first
Customer-facing or costly actions wait for a person until you decide a step can run on its own.
Only what it needs
The agent gets its own login with only the access the job needs. No shared passwords.
Full log
Every read, decision and action is recorded, so you can see what it did and why.
Off switch
Pause the agent at any time. Your tools keep working exactly as they did before.
Getting started
From first call to an agent you trust
Every agent starts supervised. It earns more freedom only after it has done the job well on real work.
- 01
Map the job
We write down the task as it is done today: the inputs, the rules, the exceptions and what good looks like.
- 02
Build on your data
I build the agent and test it on real past cases until its work matches your standard.
- 03
Supervised launch
It runs live with every action approved by you, and the rules are tuned on real work.
- 04
Run and improve
Approvals are relaxed where the agent has earned it. I monitor it, report on it and keep improving it.
Questions
About the Shopify Product Upload Agent
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- Works in
- Shopify admin
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- Starts when
- Every morning, plus low-stock events
- Asks you
- Every purchase order before it is sent
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- Shopify admin
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WhatsApp Business Agent
Answers customers on your WhatsApp Business number and hands the chat to your team when a person is needed.
- Starts when
- A customer messages your WhatsApp number
- Asks you
- Discounts, complaints and anything outside your rules
- Works in
- WhatsApp Business
- Shared team inbox
- Your information
Put the Shopify Product Upload Agent to work
Tell me how the job is done today. I will tell you what the agent can take over, what it needs access to, and what should stay with a person.